Privacy Policy

Conference and Exhibition Management Services Ltd. (DBA: CEMS-Global )

Website: www.cems-denimshow.com

This Privacy Policy explains how Conference and Exhibition Management Services Ltd., doing business as CEMS-Global ("CEMS-Global", "we", "us", or "our"), collects, uses, discloses, and protects personal data of individuals who visit or use www.cems-denimshow.com (the "Website") and any related registration, booking, or event-management services (collectively, the "Services"). This Policy is designed to comply with applicable international data protection laws, including the EU/UK General Data Protection Regulation ("GDPR"), the California Consumer Privacy Act as amended by the California Privacy Rights Act ("CCPA/CPRA"), Canada's Personal Information Protection and Electronic Documents Act ("PIPEDA"), and other comparable regional privacy laws.

By accessing or using the Website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this Policy, please do not use the Website.

1. Who We Are

Data Controller: Conference and Exhibition Management Services Ltd. (DBA: CEMS-Global)

Location: New York, United States

Contact Email: support@cems-global.com

For any questions, concerns, or requests regarding this Policy or your personal data, please contact us using the details above.

2. Information We Collect

We collect the following categories of information:

2.1 Information You Provide Directly

-  Identity data: full name, title, job role, employer/organization name.

-  Contact data: email address, phone number, mailing/billing address.

-  Registration data: conference, exhibition, or event registration details, ticket type, dietary or accessibility requirements, and any information you submit through registration forms.

-  Payment data: billing information and payment card details, processed via our third-party payment processors (we do not store full card numbers on our own servers).

-  Account data: username, password (encrypted), and account preferences, where applicable.

-  Correspondence: information you provide when you contact our support team, submit inquiries, or respond to surveys.

2.2 Information Collected Automatically

-  Technical data: IP address, browser type and version, device identifiers, operating system, and time zone setting.

-  Usage data: pages visited, time spent on the Website, referring/exit pages, and click-stream data.

-  Cookies and similar technologies: as described in Section 8 (Cookies Policy) below.

2.3 Information from Other Sources

-  Publicly available information (e.g., professional information published on LinkedIn or a company website), where relevant to event participation.

-  Information from event partners, co-organizers, or sponsors, where you have consented to such sharing (for example, at a co-hosted event).

3. How We Use Your Information

We use personal data for the following purposes, and only where we have a valid legal basis to do so:

-  To process and manage event, conference, or exhibition registrations.

-  To create and administer your account and provide customer support.

-  To process payments and issue invoices or receipts.

-  To communicate with you about your registration, including confirmations, updates, and logistical information.

-  To send you marketing communications about future events, where you have opted in or where otherwise permitted by law (you may opt out at any time).

-  To improve and personalize the Website and our Services.

-  To maintain the security and integrity of the Website and prevent fraud.

-  To comply with legal, regulatory, tax, and accounting obligations.

4. Legal Basis for Processing (GDPR)

Where the GDPR applies, we rely on one or more of the following legal bases:

-  Contractual necessity: to perform a contract with you (e.g., processing your event registration).

-  Consent: where you have given clear consent (e.g., for marketing emails or non-essential cookies).

-  Legitimate interests: for purposes such as improving our Services and preventing fraud, provided such interests are not overridden by your rights.

-  Legal obligation: to comply with applicable laws, such as tax and accounting requirements.

5. How We Share Your Information

We do not sell, rent, or trade your personal data to third parties for their own marketing purposes. We only disclose personal data in the limited circumstances described below, and always subject to appropriate confidentiality and data protection safeguards:

-  Service providers: trusted third parties who perform services on our behalf, such as payment processors, hosting providers, email delivery services, and IT support. These providers are contractually bound to use your data only to provide services to us and to protect it in accordance with this Policy.

-  Event co-organizers or sponsors: only where you have registered for a jointly organized event and have been informed of, or consented to, such sharing.

-  Legal and regulatory authorities: where required to comply with a legal obligation, court order, or governmental request, or to protect our rights, property, or safety, or that of others.

-  Business transfers: in connection with a merger, acquisition, reorganization, or sale of assets, in which case personal data may be transferred as part of that transaction, subject to confidentiality obligations.

We require all third parties who process personal data on our behalf to respect the security of your data and to treat it in accordance with applicable law.

6. International Data Transfers

As we operate internationally and our Services may be used by visitors from the European Economic Area ("EEA"), United Kingdom, and other regions, your personal data may be transferred to, stored, and processed in the United States or other countries that may not have the same data protection laws as your home jurisdiction.

Where we transfer personal data outside the EEA or UK, we take steps to ensure an adequate level of protection, including through Standard Contractual Clauses approved by the European Commission, or other legally recognized transfer mechanisms, and by requiring our service providers to implement appropriate technical and organizational safeguards.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. Registration and transaction records are typically retained for the period required by applicable tax and corporate law. When personal data is no longer required, we securely delete or anonymize it.

8. Cookies Policy

The Website uses cookies and similar tracking technologies to operate effectively and to improve your experience. Cookies are small text files placed on your device.

-  Strictly necessary cookies: required for the Website to function (e.g., session management, security).

-  Performance/analytics cookies: help us understand how visitors use the Website, so we can improve it.

-  Functionality cookies: remember your preferences (e.g., language).

-  Advertising/targeting cookies: used only where you have given consent, to deliver relevant content.

Where required by law, we will request your consent before placing non-essential cookies via a cookie banner or preference center. You can control or disable cookies through your browser settings at any time; however, doing so may affect the functionality of the Website.

9. Your Privacy Rights

9.1 Rights Under GDPR (EEA/UK Residents)

-  Right of access to your personal data.

-  Right to rectification of inaccurate or incomplete data.

-  Right to erasure ('right to be forgotten'), in certain circumstances.

-  Right to restrict or object to processing.

-  Right to data portability.

-  Right to withdraw consent at any time, without affecting the lawfulness of prior processing.

-  Right to lodge a complaint with your local data protection supervisory authority.

9.2 Rights Under CCPA/CPRA (California Residents)

-  Right to know what personal information is collected, used, shared, or sold.

-  Right to delete personal information, subject to certain exceptions.

-  Right to correct inaccurate personal information.

-  Right to opt out of the sale or sharing of personal information (we do not sell personal information).

-  Right to non-discrimination for exercising your privacy rights.

9.3 Other Jurisdictions

If you reside in Canada, Australia, or another jurisdiction with applicable data protection law (such as PIPEDA or the Privacy Act 1988), you may have similar rights to access, correct, or request deletion of your personal data. To exercise any of these rights, please contact us at support@cems-global.com. We will respond within the timeframe required by applicable law and may need to verify your identity before fulfilling your request.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction, including encryption in transit, access controls, and regular security reviews. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

11. Children's Privacy

The Website and Services are not directed to individuals under the age of 16, and we do not knowingly collect personal data from children. If we become aware that we have inadvertently collected personal data from a child without appropriate consent, we will take steps to delete such information promptly.

12. Third-Party Links

The Website may contain links to third-party websites, plug-ins, or services (such as venue websites, social media platforms, or payment providers). We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policy of any third-party site you visit.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any changes will be posted on this page with a revised "Effective Date." We encourage you to review this Policy periodically. Material changes will be communicated through the Website or, where required by law, via direct notice.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact:

Conference and Exhibition Management Services Ltd. (DBA: CEMS-Global)

New York, United States

Email: support@cems-global.com